Job Overview

We are seeking a highly organized, proactive, and discreet Executive Office Manager to support the Board of Directors and manage the day-to-day operations of the executive office.

The role will be responsible for coordinating Board calendars, meetings, travel, documentation, correspondence, follow-ups, and communication with internal and external stakeholders. The ideal candidate will have strong experience supporting Board Members, C-suite executives, or senior leadership within a corporate or group environment.

This position requires a high level of confidentiality, professionalism, organization, and attention to detail.

Key Responsibilities

• Manage the daily operations of the executive office supporting the Board of Directors.

• Coordinate Board calendars, meetings, appointments, and travel arrangements.

• Prepare meeting agendas, presentations, reports, minutes, and follow-up action items.

• Handle confidential correspondence, documents, and sensitive information with discretion.

• Coordinate communication between the Board and internal and external stakeholders.

• Track and follow up on key decisions and action items to ensure timely completion.

• Organize Board meetings, executive meetings, and corporate events.

• Maintain accurate records, filing systems, and Board-related documentation.

• Liaise with internal departments to facilitate communication and execution of executive directives.

• Support strategic initiatives, special projects, and other assignments from senior leadership.

• Ensure the executive office operates efficiently and maintains high professional standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.

• 5–8 years of experience in an Executive Office, Office Manager, Executive Assistant, or similar role.

• Proven experience supporting Board Members, C-suite executives, or senior leadership.

• Strong experience managing executive calendars, meetings, travel, correspondence, and confidential documentation.

• Excellent written and verbal English communication skills; Arabic is an advantage.

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with Microsoft Teams.

• Strong organizational, multitasking, and time-management skills.

• High level of professionalism, discretion, integrity, and confidentiality.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Experience within a large corporate organization, holding group, or multinational company is highly preferred.

Key Skills

Executive Office Management | Board-Level Support | Calendar & Meeting Management | Executive Correspondence | Board Documentation | Travel & Event Coordination | Stakeholder Management | Confidential Information Handling | Action Tracking | Microsoft Office | Time Management